Privacy Policy

Created on 9 December, 2025 • Legal • 3 minutes read

E-folio Privacy Policy


Last Updated: 15 January 2026


This Privacy Policy explains how E-folio, operated by Earniversity Ltd (“we”, “us”, “our”), collects, uses, stores, and protects personal data when you use the E-folio platform (“Service”).


We are committed to protecting privacy and handling personal data responsibly, particularly where children and young people are involved.

This policy should be read alongside:


  1. E-folio Terms of Service
  2. E-folio Safeguarding & Online Safety Policy


1. Who This Policy Applies To


This policy applies to:


  1. all E-folio users
  2. learners under 18
  3. parents and guardians
  4. educators and partner organisations
  5. visitors to public E-folio pages


2. What Information We Collect


We collect only the information necessary to operate and improve the Service.


2.1 Information You Provide


This may include:

  1. name or display name
  2. email address
  3. age or date of birth (where required for eligibility)
  4. profile information you choose to add
  5. content you upload (text, images, videos, documents)
  6. contact details you choose to make public


2.2 Information Collected Automatically


When you use E-folio, we may collect:


  1. page views and link clicks (analytics)
  2. basic device and browser information
  3. IP address (for security and fraud prevention)
  4. referral or affiliate link information (where applicable)


We do not use E-folio for behavioural advertising.


3. How We Use Personal Data


We use personal data to:


  1. provide and operate the Service
  2. allow users to create and manage portfolios
  3. display content according to user settings
  4. provide basic analytics to account holders
  5. respond to support, safeguarding, or reporting requests
  6. improve platform performance and reliability
  7. meet legal and regulatory obligations
  8. administer and manage the E-folio affiliate programme, where applicable


4. Analytics & Engagement Data


E-folio includes basic analytics features that show users:


  1. page views
  2. link clicks
  3. engagement with their portfolio


Analytics data:


  1. is visible only to the account holder
  2. is not shared publicly
  3. is used to help users understand how their portfolio is performing


5. Public vs Private Content


Users control whether their E-folio is public or restricted.


If content is made public:


  1. it may be viewed by anyone with the link
  2. it may be indexed by search engines
  3. it may be shared by others


Users are encouraged to avoid publishing sensitive personal information publicly and to use privacy controls where appropriate.


6. Children & Young People


E-folio is used by learners under 18.


  1. Users under 18 require parent or guardian approval to use the Service
  2. E-folio does not independently verify guardian consent
  3. Parents, guardians, and institutions play an important role in guiding appropriate use


We do not knowingly collect unnecessary personal data from children.


7. Sharing & Third Parties


We do not sell personal data.


We may share data only:


  1. with service providers who support platform operation (e.g. hosting, security)
  2. where required by law or lawful request
  3. to protect users, institutions, or the platform


E-folio may allow users to link to third-party platforms. We are not responsible for the privacy practices of third-party services.


7A. Affiliate Programme Data


Where users participate in the E-folio affiliate programme, we may process limited data to track referrals, attribute sign-ups, calculate commissions, and prevent misuse or fraud.


This data is used solely for the operation and administration of the affiliate programme and is not used for advertising or profiling.


8. Data Storage & Security


We take reasonable technical and organisational measures to protect personal data, including:


  1. secure servers
  2. access controls
  3. limited data retention


No system is completely secure, but we work to protect data against unauthorised access, loss, or misuse.


9. Data Retention


We retain personal data only for as long as necessary to:


  1. provide the Service
  2. comply with legal obligations
  3. resolve disputes


Users may delete their account at any time. Some data may be retained where required by law or safeguarding obligations.


10. Your Rights


Under UK GDPR, you have the right to:


  1. access your personal data
  2. correct inaccurate information
  3. request deletion (where applicable)
  4. object to certain processing
  5. request data portability


Requests can be made by contacting us using the details below.


11. Cookies


E-folio uses essential cookies to:


  1. maintain sessions
  2. support security
  3. ensure basic functionality


We do not use cookies for advertising or profiling. Limited cookies or similar technologies may be used for essential functionality, analytics, or affiliate referral tracking.


12. Changes to This Policy


We may update this Privacy Policy from time to time.


The “Last Updated” date will reflect any changes.


Continued use of the Service means you accept the updated policy.


13. Contact


If you have questions about this Privacy Policy or how data is handled, contact:


Email: info@e-fol.io

Subject: Privacy Enquiry