Safeguarding Policy

Created on 15 January, 2026 • 3 minutes read

E-folio Safeguarding & Online Safety Policy


Last Updated: 15 January 2026


This Safeguarding & Online Safety Policy explains how E-folio, operated by Earniversity Ltd, approaches safeguarding, online safety, and responsible use of the platform, particularly for children and young people.


E-folio is a digital portfolio and learning tool used by learners, educators, and organisations. While E-folio provides guidance, review processes, and reporting mechanisms, it is not a replacement for parental, educational, or institutional safeguarding responsibilities.


1. Our Commitment to Safeguarding


Earniversity Ltd is committed to promoting safe, responsible, and appropriate use of E-folio.


We recognise that many users are under the age of 18 and that safeguarding is a shared responsibility between:


  1. the learner
  2. parents or legal guardians
  3. schools, colleges, councils, or organisations
  4. E-folio as a platform provider


Our approach is based on transparency, guidance, proportionate oversight, and shared responsibility, rather than constant monitoring or pre-approval of content.


2. Scope of This Policy


This policy applies to:


  1. all E-folio users
  2. learners under 18
  3. educators and organisations deploying E-folio
  4. parents and guardians
  5. public viewers of E-folio pages


It should be read alongside:


  1. the E-folio Terms of Service
  2. the E-folio Privacy Policy
  3. any safeguarding policies held by partner institutions



3. Nature of the Platform


E-folio allows users to:


  1. create digital portfolios
  2. upload content (text, images, video, documents)
  3. share links publicly or privately
  4. present achievements, skills, and work
  5. enable contact or downloads at their discretion


E-folio:


  1. supports professional and responsible sharing
  2. provides privacy controls and reporting tools


E-folio does not:

  1. pre-approve all user content
  2. provide real-time or continuous monitoring
  3. guarantee prevention of copying, screenshots, downloads, or sharing
  4. act as a supervisory or statutory safeguarding authority


4. Responsibilities


4.1 Learners


Learners are expected to:


  1. use the platform responsibly and respectfully
  2. avoid sharing sensitive personal information publicly
  3. ensure content is appropriate for their age and audience
  4. report content that feels unsafe, inappropriate, or concerning


4.2 Parents & Guardians


Parents and guardians are responsible for:


  1. approving use of the platform for learners under 18
  2. guiding young people on appropriate online behaviour
  3. discussing what should and should not be shared publicly
  4. raising concerns with Earniversity or the relevant institution if needed


4.3 Schools, Colleges & Organisations


Partner organisations are responsible for:


  1. applying their own safeguarding and acceptable-use policies
  2. supervising learners in line with internal procedures
  3. providing guidance on appropriate content and conduct
  4. acting as the first point of escalation where appropriate


4.4 E-folio (Earniversity Ltd)


E-folio is responsible for:


  1. providing clear safeguarding guidance and policies
  2. offering reporting mechanisms
  3. applying a proportionate, light-touch review process
  4. responding to safeguarding concerns within a reasonable timeframe
  5. taking appropriate action where Terms or policies are breached
  6. cooperating with institutions and authorities where required by law


5. Content & Appropriate Use


Users must not upload or publish content that:


  1. is illegal, abusive, or sexually explicit
  2. exploits or endangers children or vulnerable people
  3. includes personal contact details that should not be public
  4. violates privacy or consent
  5. is misleading or harmful


All content remains the responsibility of the user who publishes it.


6. Public Visibility & Online Risk


Users can choose to make their E-folio public or restricted.


Public content:


  1. may be viewed by anyone with the link
  2. may be shared by others
  3. may be indexed by search engines


Users are encouraged to:


  1. use privacy controls where appropriate
  2. avoid sharing sensitive information
  3. consider the long-term visibility of public content


6A. Promotion & Affiliate Activity


Some users may choose to promote E-folio through referral or affiliate links.


Any promotional activity must remain appropriate, age-appropriate, transparent, and consistent with safeguarding expectations.


Users must not engage in misleading, pressurised, or inappropriate promotion, nor present themselves as representatives of E-folio or Earniversity Ltd.


Affiliate and promotional activity is subject to the E-folio Terms of Service and reporting processes.


7. Reporting Concerns & Review


E-folio provides tools to report:


  1. inappropriate content
  2. safeguarding concerns
  3. misuse of the platform


Reports are reviewed by the E-folio team within a reasonable timeframe.


This review process includes responsive handling of reported concerns and proportionate review of publicly visible content.

E-folio reserves the right to:


  1. remove content
  2. restrict access
  3. suspend or terminate accounts


Immediate or serious concerns should also be escalated through the learner’s school, college, or safeguarding lead.


8. Proportionate Oversight (No Continuous Monitoring)


E-folio does not conduct continuous or real-time monitoring of all user content.

Safeguarding is supported through:


  1. clear policies and guidance
  2. user reporting tools
  3. proportionate review of public content
  4. responsive action
  5. cooperation with partner institutions


9. Data Protection & Privacy


Safeguarding is supported by:


  1. data minimisation
  2. privacy controls
  3. compliance with GDPR and UK data protection law


Further details are available in the Privacy Policy.


10. Escalation & Serious Concerns


Where serious safeguarding concerns arise, E-folio may:


  1. restrict or suspend access
  2. notify the relevant institution
  3. cooperate with lawful requests from authorities


E-folio does not replace statutory safeguarding processes.


11. Policy Review


This policy is reviewed periodically and updated as the platform evolves or as regulatory expectations change.


12. Contact


For safeguarding concerns or questions about this policy, contact:


Email: info@e-fol.io

Subject: Safeguarding Concern